Additional Cost - where you can find this information in the amavat® app

The cost import function allows you to enter expense invoices into the application, which will be included in the monthly settlement.

Here’s a brief overview of the types of cost invoices:

• Local: This refers to situation when goods are purchased within a single foreign country. For example, buying goods in Germany for a warehouse also located in Germany. Such transactions are subject to the applicable VAT rate in that country (e.g., 19% in Germany), which should be entered in your Excel file.
• Import of goods: This pertains to the acquisition of goods from outside the European Union.
• Intra-Community acquisition of goods (ICS): This refers to the acquisition of goods within the European Union but outside the country where your company is registered. For instance, if you purchase goods from France to Germany while your company is registered in Poland, such invoices should be processed with a 0% VAT rate.

It's important to note that if invoices are for services rather than the purchase of goods, they are

typically not included in your Excel file.

According to general principles, if a transaction involves services, the place of VAT settlement is the country where the business has a permanent establishment. Therefore, if your company is based in Poland, the invoice will likely be settled in the local VAT declaration in Poland at a 0% rate.

There are cases where invoices are issued with the VAT rate applicable in the country for services related to business activities in that country. While it may seem permissible for VAT deduction, such invoices issued with incorrectly determined VAT rates may lead to financial penalties during potential tax audits.

How to add additional costs in the amavat® application:

1. Use the green button "Download Template" - this will download a file to your disk which you need to fill out.
2. Complete the file.
3. Go to the amavat® application and use the "Choose File" button.
4. Select the file from your disk.
5. Use the "Upload File" button.

The downloaded file for adding cost invoices is an Excel file consisting of 6 visible columns (labeled from A to F). The application accepts only a file containing 8 columns, from A to H.

The file contents will be uploaded and processed. The data will be displayed in the table below.

If the file has been filled out correctly, the data will have an "OK" status

	Incorrect country code	Country codes in column B (Settlement Country) should be entered in the following format, e.g., for Poland: PL.
	Incorrect currency code	The application only accepts the following currencies: PLN, EUR, GBP, DKK, SEK, HUF, BGN, RON and CZK. If another currency is entered, an error will occur when loading the file.
	Incorrect VAT rate	This error indicates that the VAT rate entered is incorrect or the format is wrong. For example, for a 23% VAT rate, you should enter 0.23 or 0,23.
	Incorrect transaction code	This relates to entering a value other than Local, ICA, or Import.

How to confirm settlement in the amavat® application?

1. Add the file or skip this step by using the red X button in the integration data.
2. Complete any movements if they have occurred.
3. Add additional sales if they have occurred.
4. Add additional costs if they have occurred.
5. Confirm the data using the green button in the top right corner "Confirm data".

Once the data is confirmed, it will not be possible to change or modify the data in the tables.